What the opportunity means
Create and pilot iOS and Android learning-companion apps with RAG, EU processing, childcare-facility support and an optional production rollout.
AExisting-product route
Entwicklung, Pilotierung und Produktisierung einer KI-gestützten Lernbegleitungs-App
Stiftung Kinder forschen
- Deadline
- 24 Aug 2026, 10:00
- Value
- Estimated EUR 289,000 for both phases; Phase 2 capped at EUR 138,000 gross
- Region
- Berlin and ten pilot childcare facilities; predominantly remote
- Reviewed
- 16 Aug 2026
Portfolio verdict
Existing-product route
Tier A and the clearest direct product route in the current portfolio. The technical scope is credible, but qualification is not automatic: the bid needs two formal completed AI-software references, named AI/backend, UX and pedagogical expertise, and a complete offer-stage AVV, TOM and subprocessor disclosure.
Recommended actionPrime-bid only if two completed external AI references, the named interdisciplinary team and the AVV/TOM/subprocessor package can be locked before 24 August.
Portfolio thesis
Excellent product and delivery fit; formal AI references, pedagogical expertise, named team and bid-specific privacy evidence remain incomplete.
Qualification reality
AcademyAI and Kuebiko already represent the requested learning, RAG, evidence and governed-data product route.
Portfolio evidence
Products and reusable delivery strengths
Products
Competencies
Decision gates
Eligibility and delivery gates
- Company matchPartially metCompany identity and exclusion declarations
Digital David AG's legal identity and registered office are verified; the procedure-specific exclusion and sanctions declarations must still be completed.
- Company matchPartially metTwo completed AI-software references
The portfolio demonstrates multiple AI software products, but the evidence pack does not contain two tender-ready completed reference sheets with buyer, value and completion year.
- Company matchPartially metData-compliant AI infrastructure
EU-cloud, privacy and regulated-delivery patterns are demonstrated, but the offer-specific provider chain, AVV, TOMs and subprocessors are not yet evidenced.
- Company matchMetAI and RAG capability
AcademyAI, Kuebiko and the documented portfolio establish the requested learning, RAG, evidence and governed-AI product capabilities, subject to formal reference packaging.
- Company matchUnknownInterdisciplinary named team
The offer needs AI/backend, UX/UI and pedagogical or cognitive-science expertise. Named-expert evidence is deferred and cannot be inferred from portfolio descriptions.
- Company matchUnknownGerman delivery
Formal documents, contracts and every interaction with pedagogical facilities must be German; named personnel language evidence is not present.
- Company matchPartially metMobile-store and accessibility delivery
Product engineering capability is demonstrated, but bid-specific iOS/Android release, BITV/EN 301 549/WCAG and penetration-test evidence is incomplete.
Official clarifications · selected by AI relevance
Relevant bidder questions
- Q131 Jul Q1: How are the dependent discovery, design and MVP deadlines sequenced?Buyer answer
Kickoff is within two working days of award; scope follows within five, requirements and governance within eight after scope approval, and the MVP within ten after the later prerequisite approval. The schedule was corrected accordingly.
Portfolio impactThe sequence is now coherent but extremely compressed; reuse AcademyAI and Kuebiko components and lock decision turnaround in the delivery plan.
- Q231 Jul Q2: Is a reduced MVP permitted for the pilot and can the pilot move?Buyer answer
No reduced binding MVP scope is permitted. If award occurs near 3 September, MVP and pilot may move by up to ten working days while the authority adjusts dependent dates.
Portfolio impactScope cannot be traded for schedule; delivery requires a production-ready base and explicit buyer dependencies.
- Q331 Jul Q3: Is the Phase 2 cap gross or net and does it include operating costs?Buyer answer
The EUR 138,000 cap is gross and includes every Phase 2 cost, including hosting, AI operation and licences.
Portfolio impactPhase 2 economics require strict model, hosting and licence cost control; the effective net service budget is materially lower.
- Q431 Jul Q4: Is Phase 2 included in the Phase 1 fixed price?Buyer answer
No. Phase 2 is a separately exercised option paid at the binding offered day rates up to the EUR 138,000 gross cap; the EVB-IT wording was corrected.
Portfolio impactPrice Phase 1 independently and preserve binding Phase 2 rates without subsidising the option in the MVP fixed price.
- Q57 Aug Q1: What source content is supplied for the RAG pipeline?Buyer answer
Approximately 600 practice-idea documents plus foundational pedagogy content are supplied as Word and PDF, partly unstructured. Version, status and approval metadata must be created collaboratively in AP4.
Portfolio impactContent normalisation and governance are substantial fixed-price work; Kuebiko ingestion patterns help but buyer review capacity is a schedule dependency.
- Q67 Aug Q2: Are monthly Phase 1 invoices time-and-materials?Buyer answer
No. They are progress-based advances against the fixed price; offered days and rates make the calculation transparent but do not change the remuneration model.
Portfolio impactCash flow is milestone/progress based while delivery risk remains fixed-price.
- Q77 Aug Q3: Which service levels apply?Buyer answer
Class 1 requires a 30-minute response and restoration or a robust workaround within four hours. Bidders propose Classes 2 and 3 in the offer; they must not edit the authority's EVB-IT table.
Portfolio impactThe operating model needs real on-call capacity and a conservative proposal for lower classes without altering contract documents.
- Q812 Aug: Does the EUR 289,000 estimate apply to Phase 1 alone?Buyer answer
No. It is a non-binding estimate for Phase 1 and optional Phase 2 together; Phase 1 has no published cap and is awarded at a fixed price.
Portfolio impactDo not treat EUR 151,000 as a formal Phase 1 budget; estimate effort bottom-up and protect the fixed-price margin.
- Q913 Aug: How must frameworks, components and AI models be disclosed?Buyer answer
One labelled Word or PDF table is sufficient for general technical and AI disclosures. Standard software or pre-existing components affecting rights must also be entered in the EVB-IT rights tables.
Portfolio impactPrepare a unified dependency, model and rights inventory and align it with SBOM and handover commitments.
- Q1013 Aug: Which AVV and TOM content is due with the offer?Buyer answer
Substantive AVV and TOM data, including contacts, concrete measures and subprocessors, must accompany the offer for eligibility and privacy review; formal signature follows award.
Portfolio impactCloud, model and support suppliers must be selected before submission; placeholder privacy documentation is not acceptable.
Interpreted scope
Delivery shape
- Define product scope, architecture, requirements, user stories, information model, design system and measurable pilot success criteria.
- Build a governed content pipeline and RAG component from approximately 600 partly unstructured Word/PDF practice ideas and pedagogical materials.
- Deliver iOS and Android applications supporting text, image, voice and contextual learning prompts without targeted capture of children.
- Build EU-hosted backend, authentication, bookmark and sharing workflows, administration and privacy-preserving logging.
- Produce privacy impact, AI-governance, security, SBOM, rights, documentation and handover artifacts; do not train on user inputs.
- Run and support a pilot in ten childcare facilities, report outcomes and provide a go/no-go basis for optional productisation.
- Optionally scale to approximately 5,000 registered and 300 concurrent users, complete Salesforce/Totara SSO integration, accessibility, penetration testing, CMS and production launch.
Bid package
Required submissions
- German electronic offer, offer form, exclusion declarations and Article 5k sanctions declaration.
- Phase 1 fixed-price calculation and Phase 2 binding day rates and guideline calculation.
- Quality concept, maximum 20 pages, covering AI education, RAG, team, pedagogy, method and risk.
- Two completed AI-software reference sheets with buyer, value and completion year.
- Named interdisciplinary team and roles, including pedagogical or cognitive-science expertise.
- Completed substantive AVV, TOM list, contacts and subprocessors; signature follows award.
- Unified component, framework, model, licence and pre-existing-rights table plus relevant EVB-IT rights entries.
Commercial reading
Contract and pricing terms
- Phase 1 is a fixed price with monthly progress advances; no separate cap is published.
- Phase 2 is an optional effort-based assignment at binding day rates, capped at EUR 138,000 gross including all operating costs.
- The EUR 289,000 figure is a non-binding estimate for the complete procedure, not a guaranteed budget.
- Most work may be remote. Pilot support covers ten facilities, and travel, incidental cost and travel time are not reimbursed separately.
- Class 1 support requires 30-minute response and four-hour restoration or workaround; the bidder proposes Classes 2 and 3.
- Rights, source code, documentation, SBOM and third-party operability must support handover; promised concept measures become binding.
Evidence trail
Sources and bidder information
Authoritative DTVP catalogue checked 16 August 2026. Six authority messages published from 27 July through 13 August contain the current answers; the 31 July attachment and all inline answers were read. Ten decision-relevant answers are selected below. Questions close 20 August 2026.
Official DTVP notice ↗Authoritative notice and electronic submission surface.Official package ↗Current V2 specification, V3 contract, AVV, TOMs and offer forms.Official bidder communications ↗All six current authority messages and material answers checked.Vergabepilot discovery listing ↗Authenticated secondary discovery and summary source only.
Package reviewed 16 Aug 2026, 17:03
Research files