What the opportunity means
Digitise Berlin infrastructure files into nscale/eAkte: collection, preparation, 300-dpi scanning, German OCR, PDF/A-2u, metadata, CAD reconstruction, return and optional certified destruction.
CCapability-led route
Digitalisierung von Dokumenten und technischen Zeichnungen – Konvertierungs- und Scanarbeiten zur Aktendigitalisierung
Land Berlin, Senatsverwaltung für Mobilität, Verkehr, Klimaschutz und Umwelt
- Deadline
- 28 Aug 2026, 10:00
- Value
- —
- Region
- Berlin, Germany
- Reviewed
- 16 Aug 2026
Portfolio verdict
Capability-led route
Do not prime: software/OCR is only one part of an indivisible physical scan-bureau, logistics, CAD and certified-destruction contract. Formal self-performed reference evidence is absent.
Recommended actionDo not prime. Reconsider only if a named scan-bureau/CAD consortium partner supplies compliant prime-level references and binding delivery evidence before the bid deadline.
Portfolio thesis
Partial technical fit for OCR and document pipelines; material delivery and qualification gaps for physical operations, self-performed references, CAD/BIM reconstruction, RESISCAN handling and destruction.
Qualification reality
OCR and document-ingestion competence is demonstrated, but this indivisible price-only contract is dominated by physical scan-bureau operations, secure logistics, CAD reconstruction and certified destruction; no existing product or formal prime-reference evidence covers that chain.
Portfolio evidence
Products and reusable delivery strengths
Products
Competencies
Decision gates
Eligibility and delivery gates
- Company matchMetGerman professional/commercial register entry
Digital David AG is registered at Amtsgericht Frankfurt am Main, HRB 121238; proof may be requested.
- Company matchUnknownTwo comparable references in the last 10 years
each reference must cover analog-file scanning with OCR plus conversion/OCR of existing digital documents, performed eigenverantwortlich and not as subcontractor; written client confirmations may be requested. The qualification pack has no approved formal references and portfolio descriptions do not prove this gate.
- Company matchUnknownGWB §§123–124 and competition-register declarations
procedure-specific legal declarations are not present in the company evidence pack.
- Company matchUnknownBerlin women-promotion declaration under BerlAVG/Frauenförderverordnung
no procedure-specific declaration evidence is available.
- Company matchPartially metRESISCAN-compliant physical scan process
OCR/document-pipeline competence is demonstrated, but no evidence pack proves a complete BSI TR-03138 physical scan operation.
- Company matchUnknownSecure physical transport, storage and DIN 66399 P-4 destruction
no facilities, destruction certification or logistics evidence exists; never infer these from software portfolio evidence.
- Company matchUnknownDimensionally accurate CAD reconstruction to DWG/DXF
no formal CAD/BIM delivery evidence is present.
- Company matchUnknownGermany-only processing and server location
secure cloud competence is demonstrated, but the evidence pack does not prove a compliant Germany-only operating arrangement for this contract.
Interpreted scope
Delivery shape
- Collect, prepare and scan analog files up to DIN A3 plus large/special formats up to 2 m²; 300 dpi optical, colour detection, deskew/crop/blank-page removal.
- Create ISO-compliant searchable PDF/A-2u with German OCR and CSV/XML metadata for nscale/eAkte; preserve analog folder structure and naming scheme.
- Post-process 4,000 existing PDFs; minimum 98% recognition rate for typed source material.
- Manually reconstruct up to 750 selected technical drawings into dimensionally accurate layered DWG/DXF (R12+) rather than graphical tracing.
- Perform 30 collections and 30 returns in Berlin using security containers; provide secure interim storage.
- Destroy 1,000 units after written release under DIN 66399 P-4 and issue a qualified destruction certificate.
- Apply BSI TR-03138 RESISCAN baseline to the full scan process; Germany-only servers and processing; 100% completeness checks plus AQL 1.0 readability sampling.
Bid package
Required submissions
- Electronic German-language offer in text form via RIB Tender
- Pricing/unit rates for the actual quantities ordered
- Self-declarations on GWB exclusion grounds, competition-register status and Berlin women-promotion requirements
- On request: two comparable reference declarations and written client confirmations
- On request: register evidence and declarations/evidence for relied-on third parties
Commercial reading
Contract and pricing terms
- Quantities in the bill of quantities are estimates; settlement is by actual quantities ordered and accepted at unit prices.
- Intermediate storage of originals is not separately remunerated.
- No variants, side offers or multiple main offers.
- Electronic invoicing required; electronic award and payment permitted.
- Joint bidders must accept joint-and-several liability with an authorised representative.
- Some missing documents may be requested after deadline at the buyer’s discretion under §56 VgV.
Evidence trail
Sources and bidder information
Authoritative RIB Q&A checked 2026-08-16T22:12:19+02:00: portal explicitly states there are no answers to any questions yet. Questions close 2026-08-18T23:59:00+02:00.
Authoritative RIB tender page ↗Official notice, deadlines, package and Q&A statusIT-Ausschreibung discovery record ↗Aggregator used only for discovery and authoritative-link resolution
Package reviewed 16 Aug 2026, 22:12
Research files