BConditional product route

Erstellung einer kommunalen Wärmeplanung für acht Gemeinden im Konvoi oberes Erzgebirge

Gemeinde Crottendorf für den Konvoi oberes Erzgebirge

Deadline
24 Aug 2026, 13:00
Value
—
Region
Upper Ore Mountains, Saxony, Germany
Reviewed
16 Aug 2026
Portfolio verdict

Conditional product route

Tier B only through a qualified municipal-heat-planning partner. Mimir directly fits the GIS evidence, scenario, indicator, digital-twin and public-website layers, but the current company pack is partial or unknown for every planning-prime gate: responsible engineer, annual engineer headcount, two completed KWP references, energy-infrastructure and communications references, two certified KWP leads and professional indemnity. Do not submit a standalone offer.

Recommended actionDo not bid alone. Pursue only if a named municipal-heat-planning prime or consortium partner immediately commits two completed KWP references, qualified engineers, two certified KWP leads and the required insurance; use Mimir for the GIS, evidence and website work package.

What the opportunity means

Prepare statutory municipal heat plans for eight Saxon municipalities, including GIS-based inventory and potential analysis, scenarios, supply zones, measures, digital-twin handover and extensive public participation.

Portfolio thesis

Strong Mimir product fit for spatial evidence, scenarios, indicators, GIS handover and the public project portal; the current company pack does not evidence the mandatory planning-prime qualifications.

Qualification reality

Mimir is an existing-product route for the GIS, evidence, digital-twin and public-project-website layers, conditional on a qualified municipal-heat-planning partner that closes the engineering, reference, certification and insurance gates.

Portfolio evidence

Products and reusable delivery strengths

Products

Mimir

Competencies

municipal heat intelligenceGIS and digital twinsevidence and data platformspublic information portals

Decision gates

Eligibility and delivery gates

  • Company matchPartially met
    Responsible engineering professional
    MustRequired

    Digital David AG is a verified German legal entity, but the evidence pack does not name a responsible professional entitled to use the title Ingenieur or prove that this person will take content leadership.

  • Company matchUnknown
    Professional indemnity
    MustRequired

    An EU-authorised policy or binding insurer commitment must cover at least EUR 1 million for personal injury and EUR 250,000 for property and financial loss throughout the term. The company insurance pack is empty.

  • Company matchUnknown
    Annual workforce and engineer minimum
    MustRequired

    The bidder must report average permanent employees and engineers for 2023-2025 and current figures and must average at least two people entitled to use the title Ingenieur. The current evidence pack has no annual employee or engineer counts; personnel expense is not evidence.

  • Company matchUnknown
    Two completed KWP references
    MustRequired

    Q&A version 5 reduces the gate to two completed municipal heat plans by the offer deadline. Mimir demonstrates product architecture and domain capability but is not an approved formal completed-customer reference.

  • Company matchUnknown
    Completed energy-infrastructure planning reference
    MustRequired

    At least one reference must evidence completed energy-infrastructure planning. No formal reference sheet, buyer contact, completion evidence or disclosure approval is in the company pack.

  • Company matchUnknown
    Communications-strategy reference
    MustRequired

    At least one reference must include a developed communications strategy. No formal qualifying reference is in the company pack.

  • Company matchUnknown
    Certified project lead and deputy
    MustRequired

    Two different named people must hold certified municipal-heat-planning competence covering planning, coordination, participation, public communication and data management. Expert-team evidence is deferred and no certification may be inferred.

  • Company matchUnknown
    Personal qualifications and references
    MustRequired

    Training evidence, career histories and personal reference descriptions are required for the named lead and deputy. No named expert pack currently exists.

  • Company matchUnknown
    Exclusion, sanctions and economic-link declarations
    MustRequired

    Every bidder, consortium member and relied-on subcontractor must supply the required GWB, Russia-sanctions, economic-link and competition declarations. Legal identity alone does not prove their contents.

  • Company matchPartially met
    Method and communications concept
    ScoredNot required

    Mimir supports data, GIS, scenarios, indicators and public evidence delivery, but the complete statutory method and participation concept requires a KWP planning specialist.

  • Company matchUnknown
    On-site capacity and continuity
    DeliveryNot required

    The bid must show availability, backup capacity, a person-by-period deployment plan and intensive on-site delivery. Named capacity evidence is deferred.

Official clarifications · selected by AI relevance

Relevant bidder questions

  1. Q1How many completed municipal heat-planning references are mandatory?
    Buyer answer

    The buyer reduced the minimum from three to two completed KWP projects by the offer deadline. At least one reference must also cover completed energy-infrastructure planning and one must cover a developed communications strategy; those elements may be in the KWP references or additional projects.

    Portfolio impact

    The gate is lower than the base procedure document states, but the evidence pack still contains no formal completed KWP, energy-infrastructure or communications reference. A qualified partner remains necessary unless approved reference evidence exists elsewhere.

  2. Q2Is one KWP-certified person in the project-lead team sufficient?
    Buyer answer

    No. At least two certified people are required so the project does not stop if one becomes unavailable.

    Portfolio impact

    Expert-team evidence is deferred, so two certified available people are unknown and cannot be inferred from workforce or portfolio material.

  3. Q3Can an interdisciplinary team collectively provide the required competencies, and what certification is mandatory?
    Buyer answer

    The total team may distribute technical, economic, strategic and communications competencies, but both the project lead and deputy must hold a certified municipal-heat-planning qualification. Additional team members may demonstrate competence through experience and training.

    Portfolio impact

    Mimir and GIS capability help the wider team, but they do not replace the two named certified KWP leads. This remains unknown until a named expert or partner pack exists.

  4. Q4Are eight separate signed offers required for the municipal lots?
    Buyer answer

    No. The bidder submits one complete offer addressed to Gemeinde Crottendorf; the municipal split in the price workbook is sufficient.

    Portfolio impact

    The opportunity cannot be reduced to a standalone technology lot. Any Digital David role must sit inside one integrated all-municipality offer.

  5. Q5Can general energy-adviser certification plus many references replace the KWP certification?
    Buyer answer

    No. General energy or building-energy adviser qualifications are not treated as equivalent, and overperformance on references cannot compensate for another minimum requirement.

    Portfolio impact

    The named-team certification gate is independent and hard; portfolio depth or extra project references cannot close it.

  6. Q6May monthly jour fixes and other specified meetings be offered online?
    Buyer answer

    No for pricing purposes. All specified meetings must be calculated as on-site appointments.

    Portfolio impact

    The fixed price must absorb frequent travel across the eight municipalities, including monthly jour fixes, municipal council meetings and public events.

  7. Q7What is required for the Konvoi project website?
    Buyer answer

    The contractor must build and host a separate website for interim KWP results, support public use such as finding an owner address and retrieving relevant area data, then transfer the content to municipal platforms. Hosting is capped at one year after project completion; no additional special functions are prescribed.

    Portfolio impact

    This is a direct Mimir product route, but it carries public-data protection, address lookup, hosting, content migration and transition obligations inside the all-in fixed price.

Interpreted scope

Delivery shape

  • Manage one coordinated heat-planning programme for eight municipalities with a binding milestone plan, monthly on-site jour fixes, cost and schedule control, secure data exchange and progress reporting.
  • Perform WPG suitability screening for heat networks, hydrogen networks, decentralised supply areas and abbreviated planning zones, with standardised spatial methods and mapped results.
  • Build a GIS-based inventory of buildings, settlement patterns, heat demand and consumption, emissions, generation assets and electricity, gas, heat, wastewater, fibre and cooling infrastructure.
  • Quantify and map efficiency, waste-heat, geothermal, solar, environmental-heat, green-gas, renewable-electricity and thermal-storage potentials.
  • Develop at least three scenarios and transition paths per municipality for 2030, 2035, 2040 and 2045, then define the preferred target scenario and future supply areas.
  • Create implementation, institutionalisation and monitoring strategies with concrete measures, actors, timing, costs, funding routes and performance indicators.
  • Deliver a report and public maps per municipality plus editable GIS assets, Shapefile, WMS, QGIS template, geodatabases and a digital-twin handover into municipal systems.
  • Design and run stakeholder and public participation, including council sessions, public events, consultation handling and a communications strategy.
  • Build and host a separate public Konvoi website for interim results and area/address-based information, then migrate its content to municipal platforms.

Bid package

Required submissions

  • Complete and sign the offer form and submit all documents electronically through eVergabe.de by 24 August 2026 at 13:00.
  • Provide proof for the responsible engineering professional and the declaration that this person assumes content leadership.
  • Provide the professional-indemnity certificate or binding insurer commitment with the required limits and validity.
  • Provide economic-link, consortium, subcontractor and eligibility-lending declarations and binding commitments where applicable.
  • Report permanent employee and engineer counts for 2023, 2024, 2025 and the current date.
  • Provide GWB exclusion declarations and the signed Russia-sanctions form for every relevant entity.
  • Provide two completed KWP reference descriptions under bidder-information version 5, plus evidence for completed energy-infrastructure planning and a developed communications strategy. The original form still shows three KWP slots, but the later Q&A controls.
  • Provide named project-lead and deputy profiles, certified KWP training evidence, career histories, personal reference sheets, tasks and availability.
  • Provide the project-delivery methodology, milestone schedule, communications and participation strategy, continuity plan, capacity reserves and on-site attendance model.
  • Complete and hand-sign the contract, municipal price workbook, performance specification and data-processing agreement; submit scans/PDFs as instructed and include the fixed prices for all eight municipalities.

Commercial reading

Contract and pricing terms

  • One all-inclusive fixed-price offer is required. It is split into eight municipal fixed prices, and the summed overall price is the binding cost ceiling; price changes during the performance period are excluded.
  • The price workbook also requires role-based hourly and daily rates and estimated hours for project lead, specialist and student or assistant across every workstream and municipality.
  • All specified appointments must be priced as on-site. Incidental costs are included in the fixed price.
  • Each municipality is invoiced separately against its allocated price. Instalments are payable after completed positions and partial acceptance; final payment follows final acceptance. Payment is due within 14 calendar days after a compliant invoice and acceptance.
  • The contractor transfers to the buyer unrestricted, transferable, worldwide, perpetual rights to all protected work products, and must return editable documents, GIS assets, data and source materials needed for municipal reuse.
  • The contractor processes personal data under the signed data-processing agreement, must use secure exchange methods and must delete data when its purpose expires unless law requires retention.
  • Named personnel may be replaced only with buyer consent, and the buyer may require replacement for insufficient performance.
  • Statutory works-contract acceptance and defect rules apply. Professional-indemnity coverage must be maintained throughout the contract.

Evidence trail

Sources and bidder information

The authoritative eVergabe.de package was checked on 16 August 2026 at 22:06 CEST. It contains five cumulative bidder-information PDFs through version 5 dated 10 August 2026. The latest version contains seven answered questions, all of which were read and are recorded below. Further questions close on 17 August 2026.

Official eVergabe.de procurement package ↗Authoritative notice package, current documents, deadline and cumulative bidder information.Tendium discovery listing ↗Secondary discovery source only; all decision facts were verified against the official package.

Package reviewed 16 Aug 2026, 22:06

Research files

Documents used for this evaluation

PDFBidder information 05 dated 10 August 2026 ↓Latest cumulative official Q&A used for all seven bidder-question interpretations and the two-reference correction.PDFProcedure and evaluation rules ↓Used for procedure, eligibility, timeline, scoring, submission and lot rules.DOCXOffer and qualification form ↓Used to verify exact declarations, personnel tables, reference fields, team profiles and required annexes.ZIP containing DOCX, PDF and XLSXContract, performance specification, price workbook and data-processing package ↓Used for complete scope, GIS and website deliverables, implementation, pricing, payment, rights, acceptance and data-processing terms.PDFRussia-sanctions declaration ↓Used to verify the mandatory sanctions submission.