BConditional product route

Learning Management System for European Raw Materials Academy and European Advanced Materials Academy

EIT RawMaterials GmbH

Deadline
22 Sept 2026, 12:00
Value
No total budget ceiling is stated; bidders price fixed setup, all-inclusive learner-token fees, additional-token fees and optional daily rates
Region
European Union; buyer in Berlin; production hosting must remain in the EU
Reviewed
16 Aug 2026
Portfolio verdict

Conditional product route

Do not bid as a standalone prime. The authority requires an operating LMS reference covering at least 100,000 learners plus a multilingual/international reference, while the requirement itself is an off-the-shelf cloud LMS scaled to at least 200,000 unique learners and 300,000 enrolment tokens. Those gates are not evidenced for Digital David. A qualified EU-hosted LMS partner is the credible route; AcademyAI can add product and integration value around that platform.

Recommended actionDo not bid as a standalone LMS prime. Approach a proven EU-hosted LMS vendor that can evidence the 100,000-learner reference, availability/security controls, accessibility compliance and service team; proceed only if AcademyAI and Digital David integrations create a differentiated subcontract or consortium role.

What the opportunity means

Supply, configure, host and operate a white-label multilingual cloud LMS for the European Raw Materials Academy and European Advanced Materials Academy, supporting at least 200,000 unique learners and 300,000 enrolment tokens through July 2029.

Portfolio thesis

Good product-adjacent fit for AcademyAI, content, assessment, certification and integration work, but Digital David's evidence pack does not establish the mandatory 100,000-learner LMS reference, insurance, security certification, accessibility assurance or tender-ready expert team.

Qualification reality

AcademyAI provides an existing-product route into learning and academy workflows, but the procurement is for a mature off-the-shelf cloud LMS with a proven 100,000-learner operating reference; the bid is viable only with an established LMS platform partner that supplies the scale, security and service evidence.

Portfolio evidence

Products and reusable delivery strengths

Products

AcademyAIUroborosPerspectify

Competencies

learning and knowledge platformsmultilingual AI assistantscloud integration and APIsproduct quality and observabilitysecure cloud delivery

Decision gates

Eligibility and delivery gates

  • Company matchPartially met
    Company identity and register evidence
    MustRequired

    Digital David AG and its registered office are verified, but a tender-ready current register extract and signed procurement forms are not present in the evidence pack.

  • Company matchUnknown
    Exclusion and self-declarations
    MustRequired

    Tender-specific eligibility, exclusion and any third-party-capacity forms must be completed; no executed forms are present.

  • Company matchUnknown
    Business liability insurance
    MustRequired

    The tender requires at least EUR 500,000 per claim for personal, property and financial loss and EUR 1,000,000 annual aggregate; no insurance evidence exists.

  • Company matchPartially met
    Three-year turnover disclosure
    MustRequired

    Verified turnover exists for 2024 and 2025, but 2023 is missing. The tender requests three years of figures and states no minimum turnover in the reviewed documents.

  • Company matchUnknown
    Multilingual international project reference
    MustRequired

    At least one project must have operated internationally in English across at least two countries; portfolio descriptions do not prove all required reference attributes.

  • Company matchUnknown
    Large-scale LMS reference
    MustRequired

    At least one operating LMS reference must cover 100,000 or more learners and include hosting and maintenance. AcademyAI evidence does not establish this scale or operating history.

  • Company matchUnknown
    Named delivery and service team
    DeliveryNot required

    Full staff qualifications and profiles must accompany the bid. Expert-team evidence is deferred and no named team is inferred.

  • Company matchUnknown
    EU hosting, information security and GDPR
    DeliveryNot required

    No committed EU LMS hosting service, ISO 27001-equivalent control evidence, penetration-test arrangement, DPA pack or incident-response evidence is present.

  • Company matchUnknown
    Accessibility compliance
    DeliveryNot required

    No product-level WCAG 2.1 AA or EN 301 549 conformance evidence is present for AcademyAI or another proposed LMS.

  • Company matchPartially met
    Existing learning-platform product route
    DeliveryNot required

    AcademyAI demonstrates an existing learning and academy product route, but not the mature off-the-shelf LMS scale, reference and service regime required here.

Interpreted scope

Delivery shape

  • Provide and configure an off-the-shelf cloud LMS for two European academy brands, with white-label presentation and optional multi-tenant separation.
  • Support SCORM courses, assessments, certificates, badges, branded notifications, vouchers or enrolment keys and low-effort academy administration.
  • Support at least 200,000 unique learners and 300,000 enrolment tokens under an all-inclusive token model with rollover and top-up options.
  • Expose course-catalogue metadata and learning/reporting data through documented APIs and CSV exports to the buyer's central data environment.
  • Provide learner accounts and SSO, including Microsoft Entra ID integration, with role-based administration, MFA, audit logging and encrypted transport and storage.
  • Host production and staging in the EU under GDPR data-processing terms, with monitoring, backup, penetration testing, incident handling and ISO 27001-aligned controls.
  • Meet WCAG 2.1 AA and EN 301 549 accessibility requirements across learner and administrative journeys.
  • Provide implementation, training, maintenance, support, service reporting, data portability and orderly exit or migration services.

Bid package

Required submissions

  • Signed tender letter
  • Completed eligibility and exclusion forms
  • Third-party-capacity or subcontractor forms where applicable
  • Technical and functional proposal, maximum 25 pages, addressing all 19 required aspects
  • Team profiles, role allocation and relevant case studies
  • Completed price list covering setup, learner tokens, extra tokens, optional services and daily rates
  • Access to a trial or demonstrable LMS environment
  • Reference evidence for the multilingual international project and the 100,000-learner hosted LMS
  • Insurance and register evidence
  • Security, GDPR, hosting and accessibility evidence sufficient to substantiate the offer

Commercial reading

Contract and pricing terms

  • No total contract ceiling was stated in the reviewed package.
  • Price a fixed implementation/setup fee, all-inclusive learner-token fee, additional-token pricing and optional daily rates in EUR excluding VAT.
  • All delivery costs must be included in the offered prices.
  • Token rollover and top-up options are required to accommodate annual demand variance.
  • Annual continuation and any 12-month extensions depend on programme funding.
  • The supplier carries cloud operations, service-level, security, support and exit obligations for a rapidly scaling learner base.

Evidence trail

Sources and bidder information

Authoritative DTVP documents and anonymous communication area checked 16 August 2026 at 22:07 CEST. The communication area contained no authority messages and no bidder-question catalogue was available. Questions may be submitted until 14 September 2026.

Authoritative DTVP notice ↗Official notice, process data and timelineAuthoritative DTVP documents ↗Official procurement-document list and packageAuthoritative DTVP communication ↗Official bidder-communication area; no messages present when checkedFeedbax discovery record PB-26222-37481 ↗Aggregator used only for discovery; official record resolved to DTVP

Package reviewed 16 Aug 2026, 22:07

Research files

Documents used for this evaluation

ZIPComplete official procurement package ↓Authoritative downloadable packagePDFInvitation to Tender ↓Used for procedure, submission, evaluation, pricing and validity termsPDFLMS Service Description ↓Used for scale, functions, hosting, security, accessibility and service obligations